TXSEF Survey
We ask that all finalists, parents/guardians, teachers complete the TXSEF Survey.
Parking
Texas A&M Transportation has provided a discounted 2 day parking pass for the West Campus Garage (WCG) for all TXSEF participants. This pass is for you to come and go as you please during TXSEF (limited to 3/24 & 3/25).
You will need to purchase and print the permit out so you can scan them upon entering and exiting the garage.
Buses
Buses will drop off students at the Student Recreation Center (REC) main entrance and park in Lot 100J — parking attendants will guide buses in the right direction.
Lot 100J will be off-limits to TXSEF participants — this lot is for Texas A&M University employees and buses.
Friday – March 24, 2023 – Student Recreation Center (REC)
187 Corrington Drive, College Station, TX 77843
Student Check-In
There will be no onsite registration or payment. Parents/Guardians, Sponsors, Teachers are allowed to assist students on Friday with check-in and board set up.
9:30 a.m. – 4:30 p.m.
Finalist check-in, physical board set up, Display & Safety approval – Student Recreation Center
Envelopes
Finalists will receive this upon check-in that will have all the documentation they need for TXSEF to include a name badge that they must wear at all times while on campus.
While check-in and Display & Safety is scheduled from 9:30 a.m. – 4:30 p.m., we are offering staggered check-in times to ease the check-in and Display & Safety lines and on our TXSEF staff. We ask that you complete the TXSEF survey at the top of this page noting what time you plan to arrive.
- 9:30 a.m. – 11:30 a.m.
- 1:00 p.m. – 2:30 p.m.
- 3:00 p.m. – 4:30 p.m.
Display and Safety
Advancing to TXSEF means all finalists are required to bring a completed physical poster board that meets all ISEF guidelines, along with a copy of their official State SRC Approved abstract to put on display.
Please visit https://txsef.tamu.edu/display-and-safety/ for display and safety guidelines and pro tips for physical boards. No electricity will be provided.
Board setup is Friday, March 24 after check-in, and finalists cannot leave until their board has been approved by the TXSEF Display & Safety team. Finalists will receive an envelope upon arrival that will contain a Display & Safety (D&S) card. Once their poster has been set up at their designated table, finalists will bring the card to the D&S table, so that the D&S team knows the poster is ready for review. Finalists will return to their posters and wait for the D&S team to review them. If finalists receive an infraction from Display & Safety, they are to correct it and have it reviewed again before they leave.
Need supplies to patch up or fix your board? Be sure to check out the Exhibitor Assistance booth located in the back corner of Court 4! They will be available from 9:30 a.m. – 4:30 p.m. on Friday, March 24.
Night at the Zach – 6:30 – 8:30 p.m., Zachry Engineering Education Complex (EQUAD)
125 Spence Street, College Station, TX 77843
A Night at the Zach – students, parents, teachers, families are all welcome to attend this event. There will be food options available this year. This is also where students can pick up their FREE 2023 State Finalist Shirt! These will only be available at Night at the ZACH — limited to State Finalists only — state finalists must wear their name badge to receive a t-shirt.
Parking – FREE parking available in lots 47, 50 and 51 — please see the MAP for directions. Buses will park on New Main. See MAP for location.
Friday – March 24, 2023 – Student Recreation Center (REC)
187 Corrington Drive, College Station, TX 77843
Students are to be dropped off at the main entrance of the REC, and doors open at 8:00 a.m. No parents will be allowed in the building on Saturday for judging purposes.
Students will be supervised by TXSEF staff and proctors that have been background checked and taken the required training.
There will also be a Medic on staff at all times.
Food
No food is allowed on the basketball courts.
State finalists will be receiving RTIC water bottles upon check-in and there will be water stations around the judging floor.
Snacks are not allowed on the basketball courts at any time. If finalists bring a snack, they must leave a note on their table (this will be provided in student envelopes upon check-in) and exit the courts.
Saturday Schedule Breakdown:
8:30 a.m. – 12:30 p.m.
12:30 p.m.
Category Judging (Live Interviews)
Students released at main entrance of the REC
Finalists who have advanced to the Blue Ribbon round will be posted on the TXSEF website at 1:30 p.m. Those who don’t advance to the Blue Ribbon round are still eligible to place in category awards, special awards, etc., and these will be distributed at the Awards Ceremony.
Finalists that have been advanced will be let in the building (main entrance) beginning at 2:15 p.m. for the next round.
2:30 – 4:30 p.m.
4:30 p.m.
Blue Ribbon Judging (Live Interviews)
Blue Ribbon students released at main entrance of the REC
Awards Ceremony – 7:30 – 9:30 p.m., Rudder Auditorium
401 Joe Routt Blvd., College Station, TX 77840
Parking is available for $5 at the University Center Garage (UCG) link to the garage is here.
It’s recommended to those who purchased the 2-day pass to the West Campus Garage to park there and walk to the awards ceremony. (.4 miles from West Campus Garage – 10 minute walk)
6:45 p.m.
7:00 p.m.
7:30 – 9:30 p.m.
9:45 – 11:00 p.m.
Doors open to finalists
Doors open to non-finalists
Awards Ceremony
Once the awards ceremony concludes – students/parents can head to the REC for poster breakdown — posters left behind after 11 p.m. will be discarded by TXSEF staff.
Please visit https://txsef.tamu.edu/ for more information and follow us on Facebook.
