Registration

Registering for TXSEF 

• Once advanced to TXSEF from a Regional Fair, finalists must log in to STEM Wizard, https://txsef.stemwizard.com/. Once advanced, finalists will receive an email from TXSEF in STEM Wizard with information on the next steps.
• To complete your registration, you must obtain SRC approval and fulfill all registration milestones. Additionally, check the Files and Forms section to ensure all required paperwork has been transferred, submitted and approved. Failure to secure SRC approval or complete the milestones will make you ineligible to participate in TXSEF.

TXSEF Scientific Review Committee (SRC)

• Each Regional Fair has its own deadline based on its fair dates. See page 9 for the Regional Fair–specific deadlines. 
• The SRC Submissions Deadline is the date by which students must upload all required SRC paperwork in the Files and Forms milestone. This deadline is not the SRC approval deadline; it strictly refers to the submission of all required materials. Students who do not meet this deadline will be ineligible to participate in TXSEF. Please note again that SRC approval may occur after this date, but all materials, including all forms and any additional files your project requires, must be submitted by the stated deadline.
• Finalists will need to log in to their STEM Wizard account daily to monitor status and check for SRC and TXSEF messages. When they receive email requests for corrections, they must make the corrections and resubmit within a day of receiving the email.
• Approval is indicated by the Files and Forms circle turning green with a check mark, along with all forms being listed as approved. 

TXSEF Registration

• Every finalist must officially register for TXSEF. Finalists must obtain SRC approval and fulfill all registration milestones. Additionally, check the Files and Forms section to ensure all required paperwork has been submitted and approved. 
• Team Projects: 
  • If students are part of a team project, each team member must register individually in STEM Wizard. If a team member does not complete their registration by the deadline, they will not be eligible to participate at TXSEF.
  • Team projects must designate one team member as the team lead. The team lead is in charge of submitting all required items (virtual display board/physical display board,  project overview video and additional documents as needed). 
  • Please note: If you do not feel comfortable uploading a video, you will not be penalized. Please email [email protected] so we can mark your registration as complete.

Submissions 

• All submissions must be submitted during registration. Registration is considered incomplete until all required submissions are received and approved. 
• See page 10 for the Regional Fair-specific deadlines. These deadlines are firm and will not be extended.
• After the registration deadline, projects will then be locked for TXSEF and special award judges to review prior to the fair. Projects that do not meet the registration deadline will be ineligible for participation in TXSEF 2026.
• Finalists who advance to TXSEF are required to submit the following when registering: 
  • Virtual display board (PDF format) 
  • Project Overview Video (Link) – If you do not feel comfortable uploading a video, you will not be penalized. Please email [email protected] so we can mark your registration as complete.
  • TXSEF Liability Waiver
  • TXSEF Media Consent Form