Texas Science & Engineering Fair

Texas A&M University

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Registration

Download and read these guidelines thoroughly before registering as a TXSEF Finalist:

Important Dates for TXSEF: 

  • SRC reviews will be completed by March 3, 2025, at 5:00 p.m. (CST).
  • March 4, 2025, at 11:59 p.m. (CST) — Deadline for students/finalists to complete all milestones and submit all required materials in STEM Wizard. 
  • March 28, 2025 — Student, Project check-in and Display and Safety, Student Recreation Center, Texas A&M University
  • March 28, 2025 — Night at the ZACH, Zachry Engineering Complex, Texas A&M University
  • March 29, 2025 —Category Judging – Live Interviews, Student Recreation Center, Texas A&M University
  • March 29, 2025 — TXSEF Awards Ceremony, Rudder Auditorium, Texas A&M University
  • April 30, 2025 — Payment Deadline

TXSEF Registration 

Read these guidelines thoroughly before registering as a TXSEF Finalist:

DOWNLOAD AND CAREFULLY REVIEW THE FINALIST REGISTRATION GUIDE

Required Items:

  • Registering for TXSEF 
    • Once advanced to TXSEF from a Regional Fair, finalists must log in to STEM Wizard, https://txsef.stemwizard.com/. Once advanced, finalists will receive an email from TXSEF in STEM Wizard with information on next steps.
    • To complete your registration, you must obtain SRC approval and fulfill all registration milestones. Additionally, check the Files and Forms section to ensure that all required paperwork is submitted and approved. Failure to secure SRC approval or complete the milestones will make you ineligible to participate in TXSEF.
  • TXSEF Scientific Review Committee (SRC) 
    • TXSEF SRC approval must be completed and approved before your registration is considered complete.
    • Finalists will need to log into their STEM Wizard account daily to monitor status and check for SRC and TXSEF messages. When they receive email requests for corrections, they need to make these corrections and resubmit within a day of receiving the email.
    • Approval is indicated by the Files and Forms circle turning green with a check mark, along with all forms being listed as approved.
  • TXSEF Registration 
    • Every finalist must officially register for TXSEF. Finalists must obtain SRC approval and fulfill all registration milestones. Additionally, check the Files and Forms section to ensure that all required paperwork is submitted and approved.
    • Team Projects
      • If students are part of a team project, every team member must complete their registration individually in STEM Wizard. If a team member does not complete their registration by the deadline, they will not be eligible to participate at TXSEF.
      • Team projects will need to designate one team member as the team lead. The team lead is in charge of submitting all required items (virtual display board/physical display board, project overview video and additional documents as needed).
  • Submissions 
    • All submissions must be submitted during registration. Registration is considered incomplete until all required submissions are received and approved.
    • The submission deadline is March 4, 2025, 11:55 p.m. (CST).
    • After the registration deadline, projects will then be locked for TXSEF and special award judges to review prior to the fair. Projects that do not meet the registration deadline will be ineligible for participation in TXSEF 2025.
    • Finalists who advance to TXSEF are required to submit the following when registering:
      • Virtual display board (PDF format)
      • Project Overview Video (Link)
      • TXSEF Liability Waiver
      • TXSEF Media Consent Form

Invoicing and Payments – FINALISTS AND FINANCIAL RESPONSIBLE PARTY

  • Pay all fees to participate in TXSEF. – THERE WILL BE NO ONSITE PAYMENT
    • Finalists, teachers and parents will need to determine who is paying the finalist(s) participation fee.
    • Registration fee is $50.00 per student.
    • Personal checks will not be accepted.
    • Any district, school or regional fair paying on behalf of finalist(s) will need to email TXSEF at [email protected] and include a full list of all students from the district competing in TXSEF. Please allow 2 -3 business days to receive requested invoices.
    • While we encourage payment before the fair, we won’t require payment upfront for participants whose fees are covered by their School or District. Parents must submit payment at the time of registration, and the deadline for School/District payments is April 30, 2025.

  • Payment by School or District

    • Districts, schools, or regional fairs covering fees for finalists must contact [email protected] and provide a complete list of participating students from their district. Please allow 2-3 business days to receive the requested invoices. Finalists should select “District/School” in the Registration Fees milestone. The registration fee milestone will be approved once the school has emailed TXSEF to request an invoice.

    • Payment by Parent or Guardian

      • If the school does not cover participation fees, a parent or guardian must pay the fee using a credit card. Credit card payment is required for registration to be considered complete. Finalists should select “Parent/Guardian” in the Registration Fees milestone and use the provided credit card payment link, which directs to a Texas A&M University payment portal. This link is available only in STEM Wizard. TXSEF receives daily accounting reports, and if the Parent/Guardian payment option is selected but no payment is recorded, the Registration Fee milestone will remain unapproved until the payment is received.